Developing New Habits During COVID-19: Data Backup Essentials

Running your business during COVID-19 is hard, period. The last thing you need to experience during this crisis is a devastating loss of data—in fact, there’s a chance that a significant breach could damage your reputation or even put you out of business. Now is the time to make sure you have a plan in place that handles data backup for your employees and ensures information on your devices remain safe no matter where they are.

It’s time for secure and affordable data backup services. Contact us today.

Here are four ways to improve your data backup strategies during COVID-19:

  1. Get into a New Routine – Default settings might be good enough most of the time, but not during COVID-19. If you want to ensure you never lose data again, you’re going to need to optimize your parameters for automatic backups, making specific adjustments to the settings that suit your business needs. While you’re at it, you might want to revert to backing up some of your most important personal and professional files outside of the cloud.
  2. Adjust Your Settings – As your digital footprint grows, your data backup strategies should become more sophisticated, too. Everyone has experienced a time when they’ve lost something important, but honestly thought that they’d backed it up correctly. Whether you want to admit it or not, there are probably some default settings that your employees have never even looked at on their work devices. Failing to adjust your default settings could cost you time and money, so be sure to update them as your company’s needs change.
  3. Train Your Team Members– Chances are you’re going to experience some turnover in the next few months due to circumstances outside of your control. While some employees are used to working remotely and can operate with little-to-no tech supervision, others will need education about best practices for storing and backing up information in a way that is both secure and accessible. Setting aside time to educate your employees about some data backup essentials now could prevent you from suffering the pain of a major disruption down the road.
  4. Encrypt Your Data- By now, you’ve probably guessed that backing up your data is only one piece of the puzzle. If you want to make sure that your data is not only stored properly, but that it couldn’t be accessed even if it was lost or stolen, it’s time to invest in better data encryption. Being able to retrieve and restore your sensitive information is important—but making sure it stays secure is another story. It’s time to start asking questions about where your data is stored and how it is being protected.

In a time of crisis, your staff will be turning to you for direction—and your customers might, too. Don’t get caught off guard by something you can easily avoid, like losing data due to human error or a failed automatic backup. That’s why, as a managed services provider, we’re prepared to guide you through the COVID-19 crisis with trusted IT advice that will help you back up your data today and keep it secure well into the future. Contact our team of experts today to learn more about data backup essentials that support your business continuity plan.


How to Define Security During COVID-19

COVID-19 and social distancing have quickly forced a change in how we conduct businesses. With many organizations shifting some – or all – of their business to a remote workforce, people are facing unprecedented challenges. Business IT departments realize this is their moment to shine by putting together a continuity strategy that will keep fundamental business objectives functioning. In order to do so, organizations need to rethink how they’ll conduct business outside of four-walls. Here are four areas of IT that you’ll need to consider:

Remote Access – Remote access is how your team accesses company information, documents, applications and more when they’re not connected to the company Wi-Fi network. You want to make sure your employees have seamless access to the information they need, but more importantly, that information needs to be secure, too. Those who fail to secure remote access leave their systems vulnerable for cybercriminals to get their hands on customer information, which they can hold for ransom. The best way to protect your data is with a secure virtual private network.

Endpoint Security – Endpoints are your laptops, tablets, mobile phones and wireless devices that connect to your networks. With endpoint security software, you’ll gain a better view of all user-devices to monitor and block risky activities and security threats. Endpoint security also includes making sure your firewalls, antivirus and other applications are up to date.

Day-to-Day Operations – The best way to keep business running as usual when you’re working from a remote environment is to make sure your employees can do exactly what they do in the office, at home. Have a few employees take their laptops home to make sure they have access to the VPN, business documents, email and more. Ask them what worked and what didn’t – you’ll want to make sure you get everything sorted out before a potential disaster or crisis occurs.

Awareness Training – Cybercriminals like to take advantage of weaknesses. As more and more businesses transition to remote workforces, not all of them are taking the security precautions they should be, and cybercriminals are at the ready to steal information. There’s no better time than now to revisit security awareness training with your team. Let them know what’s appropriate and teach them about how to spot suspicious emails and warn them about malicious email links.

A business continuity plan covers all these security tactics and more to ensure your business can get back up and running as quickly – and securely – as possible. We know these past months have been difficult. We don’t want you to have to face these challenges on your own. Our expert team knows all the ins-and-outs of business continuity and we want to help. Contact us today to learn more.